Wellsville Area
Ministerial Association
Volunteer Chaplaincy Daily
Procedure/Checklist
- The Chaplain (on-call/duty) shall serve on a rotating
schedule for three (3) consecutive days (approximately once
a month).
- The Chaplain shall be on call for 24-hours a day and
reachable by telephone through the duration of their
scheduled shift. Each shift begins at 7:00 a.m. of their
first scheduled day.
- In addition to emergency calls, the Chaplain shall visit
the hospital each day of their scheduled time period to
serve the hospital personnel/staff in any way needed and to
make their daily patient rounds (as a rule between the hours
of 11:00 a.m. and 3:00 p.m.)
- It is up to each Chaplain to either exchange shifts with
another scheduled Chaplain or to see that their shift is
covered by a Reserve Chaplain should they become unavailable
due to unavoidable circumstances during any particular
scheduled shift. The Chaplain making the change is to
immediately notify the hospital switchboard and the
Coordinating Chaplain of any changes made.
- It is expected that the on-call Chaplain will offer
their professional services by holding as closely as
possible to and by implementing the following daily
procedure:
- Visit the Hospital Daily during your scheduled
time-period.
- Wear your ID Badge at all times while visiting in the
hospital.
- Check in with the Hospital Switchboard for the updated
chaplaincy list and review notes (if any) made from the
previous Chaplain.
- Check in with the Surgical Unit (and waiting area)
downstairs.
- Check in with the Emergency Room (ER).
- Check in at the ICU Waiting Room to see if there are any
special needs.
- Check in with ICU to see if there are any patient needs.
- Check in with the 2nd Floor Nurses Station to see if
there are any patient needs. (Be especially considerate of
staff during shift changes between the hours of 3:00-4:00
p.m.)
- Make Patient Rounds for those who have requested
Chaplain’s visits and of any staff referrals.
- Check in with Maternity to see if there are any patient
needs.
- Note all Visits (name, date & time) along with a BRIEF
memo concerning any significant matters in the chaplaincy
record.
- Return the Chaplaincy Record to the hospital
switchboard.
- Check in one last time with the Emergency Room (ER) to
see if there are any additional patient needs.
Thank You for your dedicated
service to the community and to the hospital!
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